EXECUTIVE ASSISTANT

Reports to: Vice President of Government Affairs

Classification: Full Time, Non Exempt

Primary Responsibilities:

• Provides primary administrative support to the President/CEO & Executive VP/Chief Strategy Officer including processing correspondence and materials, managing, and maintaining extremely active calendars in office 365.
• Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, events and arranging complex and detailed travel plans, itineraries, and agendas.
• Conserves executives time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
• Provides on-site support to CEO at conferences or speaking engagements and coordinates awardees.
• Responsible for attending all Board of Directors meetings, meeting minutes, and ensuring members receive a high level of customer care.
• Secures information files by developing and maintaining an intuitive file system on share drive.
• Provides administrative support to Southwest Regional PCA.
• Supports CEO’s social media and website accounts.
• Assists CEO with technology applications and equipment as needed.
• Coordinates backup with VP Executive Assistant

Skills Required:

• Effective interpersonal and professional skills when engaging with Association membership and Board of Directors, Vendors, and Partners.
• Adept and proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, virtual meeting platforms, and web-based applications and platforms.
• Strong understanding of technology tools and applications to support a CEO and a 30-Member board of directors.
• Strong problem solving and critical thinking skills.
• Knowledge of non-profit board software such as Boardable a plus
• Cross departmental and team collaboration skills which includes written and verbal communication.
• Very strong organizational skills and ability to prioritize multiple tasks seamlessly with a strong attention to detail.

Additional Responsibilities:

• Attends and participates in required Association meetings.
• Supports the Association’s Strategic Plan.
• Participates in CPCA events and represents the Association as requested, including state and national events.
• Travel for regional and statewide meetings, including potential training events and site visits, by air and/or ground transportation.
• Reports regularly to Supervisor.
• Other duties as assigned.

Education and Experience:

Associate degree preferred, minimum five years executive level management support, or equivalent experience.  Experience with community health centers, member-driven associations or non-profit organizations is also preferred.  Relevant experience will be considered in lieu of degree requirement.

Work from home:

Salary:

To Apply:

Submit cover letter indicating where you heard about this position, resume, and professional references in MS Word format to jobs@cpca.org.